Lab Alcohol Procedures
Walk in customers are welcome at Shippping & Receiving between the hours of 1:00 to 4:00 pm Monday thru Friday. Please note, there will be absolutely no lab alcohol dispensed on the last working day of each month.
Did you know that Shipping & Receiving can take care of your lab alcohol pick up and delivery needs? Customers can now leave their approved containers (carboys) in designated shipping & receiving locations in each department with their Internal Order Document, Tax Free Affidavit and barcode label enclosed in the pouch provided (see example); identifying it as ready for pick up. The containers will be picked up, barcode labels scanned and returned to Shipping & Receiving to be filled. Filled lab alcohol containers will be returned to the same location before close of business the following day. Date, time, and location will be recorded as labels are scanned upon delivery. There will be a $5.00 handling fee per container for this service.
All IOs for lab alcohol must indicate type of lab alcohol requested (Pints, Barrels, 200 proof or 190 proof). Requests for lab alcohol showing any other designation will be rejected in Kuali. When filling out the IO, you must show number of gallons (5), unit price ($10.00 per gallon, at present), total price and type (190 proof or 200 proof) requested. IOs must be available in Kuali at the time of purchase. IOs not active in the system will not be filled.
IOs for lab alcohol must be accompanied by a Tax Free affidavit, on blue paper, signed by the department’s authorized controller. Click on the following links to download the Tax Free affidavit in Adobe Reader 6 (pdf) format or Microsoft Word format (doc). (Blanket Signatory Authorization.pdf) (Blanket Signatory Authorization.doc)
Lab alcohol will only be dispensed in 5 gallon increments and only in approved containers issued by Central Receiving. The only exceptions will be for those departments approved to order pints or barrels. Departments can only be issued 5 gallons of any type of lab alcohol per day. Example: 5 gallons 190 proof, 5 gallons of 200 proof or 5 gallons of each.
Only those containers issued by Central Receiving will be filled with the type of lab alcohol listed on the container. Carboy container purchases must be on a separate Internal Order from lab alcohol requests.
200 proof $ 10.00/Gallon
190 proof $ 10.00/Gallon
Case of pints $ 55.00/Case
Carboy $55.00 each
5 Gallons = $ 50.00
55 Gallons = $ 550.00
Note: All Internal Orders must be filled out correctly for quantity, type and pricing. Lab alcohol will not be dispensed until IOs are received with correct pricing, extensions and an approved container. Carboys must be on a separate IO from lab alcohol orders.
If you have any questions please contact:
Central Receiving @ 1-5347
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